This privacy policy is for the website quantium.pe, owned by Round Square Pte Ltd, and governs the privacy of those users choosing to use it.
This policy explains matters concerning user privacy and covers the obligations and requirements of the users, the website and the website owners. The means by which this website processes, stores and protects user data and information is also detailed in this policy.
Round Square Pte Ltd will be the manager of any personal data that we collect from or about you in connection with the provision of our professional services, or related activities such as promoting our business areas, marketing or handling job applications.
Below is a statement outlining why your personal data is collected, how it is intended to be used, to whom your personal data may be provided, and how to access, review and correct your personal data in accordance with GDPR.
Cookies
Our website may sometimes use cookies and log files for statistical analysis, in order to better understand user behaviour, maintain the site and enhance user experience, to present information to a user tailored to their preferences. Any information collected by our use of cookies is compiled on an aggregate and anonymous basis.
Analytics
Our website uses Google Analytics, a web analytics service provided by Google. The information generated by the cookies about your usage of our website (including your IP address) will be transmitted to and stored by Google. Google will use this information for the purpose of evaluating your usage of our website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. For further information about Google’s privacy policy please visit http://www.google.com/privacy.html.
Data Collection
When you contact us (by e-mail, through our website, social media, phone or postal mail) to learn about our services or apply for a job, we will request basic contact details such as your full name, email address, phone number, company name and country or region. We need this information to be able to deal with your enquiry.
Depending on the nature of your enquiry, we may also ask you for further information, such as the circumstances surrounding your enquiry and which of our solutions and services may be of interest to you.
We sometimes collect additional relevant information about you or your business that is publicly available, such as your Linkedin profile URL, business address or job title. If you attend an industry event that the Company has arranged or sponsored, we will collect personal data such as your first and last name, business name and address, and possibly other contact details such as your email address or company website.
If you provide Round Square Pte Ltd with your professional contact details or any other relevant personal data or subscribe to our newsletter via this website, we will use this to keep in touch with you and to share with you information that we believe is, or may become, relevant to our and your business or profession.
In cases where you are enquiring about a possible position with us, we will ask for your CV and related information. Any personal information submitted as part of an application for a job with Round Square Pte Ltd will only be used in connection with your application.
When you (or the company or other person you represent) become a client of Round Square Pte Ltd, we may collect further personal data from you if it is relevant or necessary to the professional services we are providing.
When you make a personal payment for our software or services, the details of the method of payment, your bank details or your credit or debit card number will be processed.
Data Privacy
We will not use your personal data for any other purpose, nor disclose it to nor share it with any third party, without your consent unless we are required to do so by law, or as mentioned below in this section.
Third Parties
In the course of providing you with our software or services, we may require the services of third parties such as counsel, external / overseas lawyers, accountants and experts, or we may refer you to such third parties. This will require us to share with such third parties your contact details, as well as any further personal data which is relevant to the services they provide. We may also be required to disclose your personal data to regulators, by order of the court or to government departments.
Data Processing
Some of our data processing services may be supplied by third-party providers who will need to have access to your data for that purpose. We will appoint such third-party suppliers on the basis that they implement the technical and organisational measures necessary to meet the requirements of the applicable Data Protection legislation and ensure the protection of the rights of the data subjects. We will also ensure that they carry out such processing only on our written instructions, or where we have a legitimate interest in doing so, as indicated above.
Business Contacts and Prospective Clients
We may contact people who work at investment and fund administration firms around the world about our services. We handle this information in line with the data protection and marketing laws that apply where you are.
Information we use: Professional contact details, such as your name, job title, employer, work email address and work telephone number, and professional profile information.
Where it comes from: Publicly available professional sources and networks, business contact data and lead generation providers, event organisers, referral partners, or you.
Why we use it and our legal basis: We use this information to identify and communicate with prospective business customers and to promote our services. Where permitted by applicable law, we may rely on our legitimate interests in developing and promoting our business, where those interests are not overridden by your rights and interests. We also comply with applicable marketing and communications laws, including any consent, opt-out or preference requirements that apply.
Who we share it with: Service providers who support our sales and marketing, such as CRM, email, data and advertising providers, under contract with us. We do not sell your personal information.
International transfers: Your information may be processed in countries other than your own. Where required, we use appropriate safeguards, such as the EU Standard Contractual Clauses and the UK International Data Transfer Agreement, or rely on adequacy decisions.
How long we keep it: We periodically review prospect information and delete or anonymise it when it is no longer required for these purposes. If you ask us not to contact you, we may retain limited information where necessary to record and respect your request.
Your rights: You can ask us to stop contacting you at any time, and we will. Depending on where you are, you may also have rights to access, correct, restrict or delete your information, or to object to how we use it. Email compliance@quantium.pe to use any of these rights. You can also complain to the data protection authority in your country.
Your right to object to direct marketing: You may object at any time to our use of your personal data for direct marketing, including related profiling. If you object, we will stop using your personal data for direct marketing. We may retain limited information on a suppression list to ensure that your request continues to be respected.
Data Sharing
In order to provide some of our services or give you access to our software, we may need to share your personal data with one or more third-party providers in foreign countries that do not have the same standards of data protection laws. We will only do so with your consent, where it is necessary for the performance of the contract we have with you, or where we have another lawful basis to do so. However, we will always ensure that contractual and other safeguards are in place so that your personal data is adequately protected, and that enforceable rights and effective legal remedies are available for data subjects.
Data Retention
Personal data relating to our professional relationship with you will be retained for as long as necessary, or until you indicate otherwise to us. We aim to update our contacts’ preferences on a regular basis.
If you already are a client, or become a client (or the company or other person you represent is or becomes a client), we normally retain contract information (including personal data) for seven years after the end of the relevant contract or client relationship, or for longer where it is necessary for us to do so to comply with regulatory or other legal obligations, or for the establishment, exercise or defence of legal claims, or where we agree with you to do so. In some cases we may need to retain records indefinitely.
In cases where it is not physically possible to delete certain data (for example, where it is stored on a secure external server), we will take the necessary measures to ensure that it is not available for re-use or disclosure to third parties.
Data Security
We take reasonable precautions to ensure that your personal data remains confidential and have put in place appropriate security measures to protect your personal data. We will limit access to those who have a business need to know; they will only process your personal data on our instructions and subject to a duty of confidentiality.
We have procedures to deal with any suspected personal data breach and will notify you and any applicable regulator where we are legally required to do so.
Your Data Rights
At any time, you can ask us to provide you with an exported file of the personal data we hold about you, including any data you have given us. You can also request that we erase any personal data we have about you. We will accommodate these requests, however this does not include any data we are obliged to keep for administrative, legal, or security purposes. You can also ask us to correct your personal data, restrict or object to how we use it, and complain to the data protection authority in your country.
Changes to the Privacy Policy
Round Square Pte Ltd reserves the right to update this Privacy Policy at any time and will make available an updated version on our website so that you are always aware of what information we collect, how we use the information and under what circumstances the information is disclosed.
Any such change, update or modification will be effective immediately upon posting.
Get in Touch
If you have any questions, comments or requests about our commitment to data protection, please contact us at compliance@quantium.pe.
Privacy Contact
If you have any questions about how we use your personal data, or would like to exercise any of your rights, please contact us at compliance@quantium.pe. This applies wherever you are located, including the UK and the European Union.